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Adding A Watermark To A Microsoft Word Document

Watermarks are added to documents for a variety of reasons. We are all familiar with the document which has been designated Top Secret or Confidential. Watermarking, however, doesn’t stop at marking a document ‘for your eyes only.’ A watermark can also be added to give your document individuality and, as you will see, is not restricted to simply adding text to the page.

A Picture Paints A Thousand Words

Giving a page a watermark adds character to your document presentation. But why restrict yourself to words when it is just as easy to add a picture or company logo to every single page of your document.

A watermark is simply a layer of text or graphics which is printed in a lighter colour and is laid down prior to being over-printed with your normal text.

Designed To Impress

Microsoft Word 2003 makes adding a watermark a piece of cake. The hardest part is deciding whether you prefer a graphic design, such as a company logo or photograph, or whether you simply want to mark each sheet with a text banner.

Start As You Mean To Go On

The quickest way to add a watermark is to start with the document open in normal view. From here you proceed as follows:

1/ From the main word document toolbar click the Format option.

2/ From the drop down menu click Background followed by Printed Watermark.

3/ The Printed Watermark dialogue box will now open (see fig: 1).

printed water mark window

Fig 1: Printed Watermark Window

4/ If you want to use a picture or logo as your watermark select the Picture Watermark option and then click the Select Picture button. If you want to use clipart instead of a picture open the clipart in word prior to creating the watermark, then copy the clipart and paste it into Microsoft Paint. After the clipart has been pasted into Microsoft Paint, or some other image editor, you should save the clipart as a JPEG, Giff or Tiff to the My Pictures folder.

5/ Browse to the picture file you want to add to your document and click OK.

6/ The selected picture will now be added to your document.

7/ You can either scale the picture yourself, via the scale drop down list (see fig: 2), or else set the scale to Auto to allow word to automatically fir the picture to the page.

scaling the selected text

Fig 2: Scaling the selected picture

8/ The Washout option is set by default to ensure that the graphic is [printed in a lighter tone than any accompanying text.

9/ Once you have finished click the OK button to add the picture to your page. (see fig 3).

picture water mark

Fig 3: Picture Watermark

A Word To The Wise

Graphics obviously make the watermark stand out on a page. But there are times when a picture isn’t needed and standard text will do the job just as well. To add a text watermark proceed as follows:

1/ Click the Format option on the main toolbar.

2/ Click Background followed by printed watermark.

3/ In the Printed watermark dialogue box select Text watermark (see fig: 4).

text water mark selection

Fig 4: Text Watermark Selection

4/ From the text drop down box select the appropriate text for your document, i.e., ASAP, Confidential, Top Secret, etc, or type your own text comment in the box and then select the Font you want the text printed in along with the colour of the text.

5/ Text can be displayed either diagonally or horizontally, so choose which direction you want the text to run.

6/ Once again the semi transparent option is selected by default to ensure that the watermark text is lighter in colour than the main body text.

7/ Finally click OK to have your text watermark added to each individual page. (see Fig 5).

text water mark

Fig 5: Text Watermark

Disappearing Act

By default word adds the watermark to the header of every single page in your document. If you don’t want the watermark to appear on certain pages, simply select the page(s) that you do not want the watermark to appear on and delete it the watermark from that section.

If, after viewing the document, you decide you no longer want a watermark just click the No watermark option at the top of the Printed watermark Windows and the watermark will disappear.